Western Mass Emergency
Medical Services Committee, Inc.
Meeting:
Executive Committee
Date: March 7, 2002
Place: McCallum Building Living Room, CDH,
Northampton
Presiding: Robert Hopkins
Called
to Order: 10:03 a.m.
Adjourned: 11:14 a.m.
Attendance:
Present
- Brian
Andrews, Ray Conway, Mary Cushman, Robert Hopkins, Dana Johnson, Steve
Manchino, Linda Moriarty, and Jeff Rawson
Present
by Proxy
Dan Harrington
Absent
Dave
Keefe
Conflict of Interest Statement: The president opened the meeting with a conflict of interest statement. No one present had any conflicts to divulge for any items on the agenda.
Minutes: A motion was made to accept minutes as written. This was seconded and approved unanimously.
WMEMS
Job Descriptions and Personnel Policy Update:
Discussion
Mr. Andrews emailed Ms. Josefski the template and she is still working on them. This was tabled until next months meeting. Based on research Mr. Andrews recommends the title of clerk receptionist position remain as is.
Action Mr. Andrews to work with
Ms. Josefski to get the job descriptions in the template.
WMEMS
Personnel Policies:
Discussion
Mr. Andrews made the suggestion that committee members be assigned to deal with the different aspects of the policies. Mr. Hopkins agreed with this, and asked Mr. Andrews whom he would like to see on this committee. Mr. Andrews stated that he will contact members as he sees fit. In regards to the personnel policy changes, the finance committee has not met as of yet, and this was tabled until next month.
Action The finance committee will meet and
further investigate the personnel policies
Worker/Victim
Relief Fund:
Discussion
Ms. Cushman went to the bank this morning and got a cashier check for $4912.53 (leaving $20.00 to keep the account open) to be sent to the NAEMT fund. Ms. Cushman made a motion that a letter be drafted by Ms. Moriarty to be included with this donation. This motion was seconded and approved unanimously. It was suggested that the Region should try to find a way to continue this fund. Ms. Josefski has taken the ad off of the website, but will put it back with different wording. Ms. Cushman also suggested that something be sent out to all of the services regarding the fund.
Action The office to draft a letter to send
with the donation to NAEMT.
Annual
Meeting Guest Speaker:
Discussion
Mr.
Andrews is attempting to obtain Jane Swift as this years guest speaker. There
was some concern that it could be viewed that the council may be taking
political sides. After brief discussion it was decided that the reason why she
would be invited is that she is the current Massachusetts Governor, not because
she would potentially be running for Governor in the next election. A motion
was made to continue with Mr. Andrews attempt to have Jane Swift as guest
speaker. This was seconded and approved unanimously.
Action Mr. Andrews to continue
his attempt to get a guest speaker.
Review
of Sexual Harassment Policy:
Discussion
After
review, it was agreed that someone specific needed to be appointed to take any
complaints of sexual harassment. All present felt that it needed to be someone
outside of the office. A motion was made to have the appointed person be the
current president of the WMEMS Corporation. Mr. Manchino agreed, but in the
event that the problem involves the president there should be an alternative
individual to take these complaints. Also, Mr. Manchino felt that this policy
should be read and all should sign the document. A motion was made to accept the sexual harassment policy. This
motion was seconded and approved unanimously.
Mr. Johnson made the request that once this document is finalized, all
members of the executive committee and WMEMS employees receive copies.
Action Ms. Josefski to make changes and bring
final copy back to committee.
ADA/EOE
Policies:
Discussion
After
review, Ms. Moriarty stated that the same changes needed to be made as with the
sexual harassment policy. As above, make the current president the person that
takes complaints. A motion was made to accept this policy upon changes being
made. This was seconded and approved unanimously. Mr. Andrews made the
suggestion that once all of the policies and procedures are finalized packets
should be made for each employee and a statement signed acknowledging receipt
and understanding of the policies. All members present agreed.
Action Ms. Josefski to make changes and bring
final copy back to committee.
Eaton
Freeman Award Recipients:
Discussion
The
WMEMS office received four nominations for the Eaton Freeman Award this year.
They are as follows: Steve Syriac, Joe
Desrosiers, Christopher McCarty and LucyAnn Britton
After
lengthy discussion a ballot vote was held and the winner was chosen. A
suggestion was made by a committee member to keep this years winner a surprise
until the presentation at the Annual Meeting.
All agreed with this.
Dr.
Conway made a motion that their respective counties recognize the nominees not
chosen. All agreed with this.
Action WMEMS office to order plaque for annual
meeting.
10-Year
Anniversary of Eaton Freeman Awards:
Discussion
Mr.
Andrews suggested that all past winners be invited to this years meeting for a
group picture. All present thought this was a good idea. There was discussion
as to who would pay for these people, and it was tabled until Regional Council
Meeting.
Action Ms. Moriarty to mention this at Regional
Council meeting.
The office to send out a letter and
invitation to past recipients.
Miscellaneous:
Discussion
Mr.
Andrews asked Ms. Moriarty about the statewide Statewide Anti-Terrorism Unified
Response Network (SATURN) team. Mr. Andrews wanted to know how EMS fits into all
of this. Ms. Moriarty told the committee that she was going to speak with Mr.
Prenney regarding this and would get back to the committee.
Action Ms. Moriarty to speak with Mr. Prenney.
Next
Meeting:
The next meeting will be held on
April 4, 2002 at 10:00 am. in the McCallum Building Living Room.
Adjourn: At 11:14 a.m. a motion was made to adjourn the meeting. This
motion was seconded and approved unanimously.
Lisa
Herringshaw, Recorder